Open Job Postings - HSG, LLC

General Description

Mid-level Finance Analyst position focused on learning to apply standards, developing an understanding of the business, and advancing personal and professional growth through tailored goal setting. Develop, interpret and implement financial/accounting concepts or techniques for financial analysis. Works with other finance analysts to prepare and consolidate estimates to completion (ETC) and estimates at completion (EAC). Consults with peers to continually build knowledge/experience while minimizing risk. Must be proactive and take the initiative to drive tasks to completion both as a self-starter working independently and with a team. Maintain a positive work atmosphere by acting and communicating in a manner that is cooperative and supportive of customers, co-workers, and managers.

Basic Qualifications, General Knowledge, Skills, & Abilities

• Bachelor's degree in Finance, Accounting, or related field; CPA or CMA a plus.
• 2-4 years of relevant experience in corporate finance, financial planning & analysis, cost accounting, or other related fields.
• Strong working knowledge of Excel, Costpoint, and financial modeling
• Excellent analytical, decision-making, and problem-solving skills
• Attention to accuracy and detail required
• Ability to work in a team environment and multi-task
• Ability to analyze and solve problems using learned techniques and tools.
• Analytical and statistical examination skills.
• Ability to understand and apply learned concepts.
• Attention to detail, accuracy, and confidentiality.
• Communicates ideas both verbally and in written form in a clear, concise, and professional manner.
• Demonstrated ability to plan and accomplish work to ensure critical deadlines are met.
• Ability to establish and maintain effective working relationships with employees, clients and public.

Primary Responsibilities

• Responsible for preparing and supporting the coordination of financial and operational reports for business leadership. This may include but not limited to program-level variance analysis, direct labor utilization and headcount reporting
• Ensure adequate funding availability by maintaining accurate records of expenditures, directing the preparation of expenditure projections, and submitting timely requests for additional funding to the government.
• Create and provide the following to support management teams: assist with proposal pricing and cost volume preparation, variance analyses, and ETC and EAC
• Track and analyze contract funding levels and operating plan variances down to the applicable funding level such as customer, performance work statement, and reporting category.
• Utilize Deltek’s Costpoint to setup project strings to appropriately and efficiently capture cost per contract.
• Validate data exports from Costpoint to reconcile invoice(s), such as time and materials (T&M), firm fixed price (FFP), and cost contracts requiring NASA 533s (e.g., 533m, 533q, and the 533 Flat File, and rate volume variance report) ensuring the validity of the data through quality control and assurance processes.
• Support automation and process improvement initiatives, monthly close processes and specific reporting requirements, development and reporting of the annual operating plan, and the finance/accounting/contracts team, as needed
• Assist with task order pricing, review, implementation, and tracking
• Interface with program and functional management to provide financial support and analysis to meet program requirements.
• Perform analyses and prepares reports to ensure that contracts are within negotiated and agreed-upon parameters and government cost control guidelines.
• Review subcontractor invoices
• Support Contracts department with funding and mods to subcontractors
• Knowledge of FAR/DFARS and other government regulations required
• Conducts periodic review and audits of purchase orders and labor hours
• Assist with month-end reconciliations including travel advances and subcontractor accruals
• Reconciles transactions by comparing and correcting data
• Protects operations by keeping financial information confidential

HSG is an EOE/E-Verify employer.

General Description

Entry-level Finance Analyst position focused on learning to apply standards, developing an understanding of the business, and advancing personal and professional growth through tailored goal setting. Develop, interpret and implement financial/accounting concepts or techniques for financial analysis. Works with other finance analysts to prepare and consolidate estimates to completion (ETC) and estimates at completion (EAC). Consults with peers to continually build knowledge/experience while minimizing risk. Must be proactive and take the initiative to drive tasks to completion both as a self-starter working independently and with a team. Maintain a positive work atmosphere by acting and communicating in a manner that is cooperative and supportive of customers, co-workers, and managers.

Basic Qualifications, General Knowledge, Skills, & Abilities

• Bachelor’s degree from an accredited college in a related discipline, or equivalent experience/combined education.
• Ability to create spreadsheets and demonstrated proficiency in the use of Microsoft Office (especially Microsoft Excel) and accounting software to prepare, manage, and track budgets
• Ability to analyze and solve problems using learned techniques and tools.
• Analytical and statistical examination skills.
• Ability to understand and apply learned concepts.
• Attention to detail, accuracy and confidentiality.
• Good understanding of generally accepted accounting principles as well as company accounting policies, procedures and standards.
• Communicates ideas both verbally and in written form in a clear, concise, and professional manner.
• Demonstrated ability to plan and accomplish work to ensure critical deadlines are met.
• Ability to establish and maintain effective working relationships with employees, clients and public.

Primary Responsibilities

• Responsible for preparing and supporting the coordination of financial and operational reports for business leadership. This may include but not limited to program-level variance analysis, direct labor utilization and headcount reporting
• Analyze cost data across all HSG contracts to develop EACs, variance explanations, identify direct rate impacts, phase level of efforts, and determine over/under plan and contract cost.
• Track and analyze contract funding levels and operating plan variances down to the applicable funding level such as customer, performance work statement, and reporting category.
• Utilize Deltek’s Costpoint to setup project strings to appropriately and efficiently capture cost per contract.
• Validate data exports from Costpoint to reconcile invoice(s), such as time and materials (T&M), firm fixed price (FFP), and cost contracts requiring NASA 533s (e.g., 533m, 533q, and the 533 Flat File, and rate volume variance report) ensuring the validity of the data through quality control and assurance processes.
• Support automation and process improvement initiatives, monthly close processes and specific reporting requirements, development and reporting of the annual operating plan, and the finance/accounting/contracts team, as needed
• Protects operations by keeping financial information confidential

HSG is an EOE/E-Verify employer.

The Work Controller will be responsible for performing contract coordination/scheduling activities and duties to status, track and coordinate assigned range of related documentation in support of a specific function, working within limits of standard or accepted practice.  These duties will be performed in compliance with federal, state, local, NASA and Air Force laws and regulations and requirements as well as Kennedy Space Center (KSC)/ Cape Canaveral Air Force Station (CCAFS) energy management conservation regulations, collective bargaining agreements, security, safety, hurricane and other specialized programs or contractual requirements relating to the business of the section, working within the limits of established policy.  This position is represented by the International Association of Machinists and Aerospace Workers (IAMAW) union.

Primary Responsibilities

• Interface with the Government helpdesk function, as needed.
• Process any assigned range of related documentation (i.e., engineering, maintenance, and operations) data to format, track, enter, monitor, coordinate with customers, and report on status, in support of assigned engineering, maintenance or operation functions.
• Ensure that work documentation has been reviewed and approved by all required entities prior to coordinating work execution.
• Review documentation, prior to coordination, to identify required supporting elements; request/coordinate access, and monitor status of work execution to ensure valid work status and backlog validity. 
• Enter and retrieve information in an assigned computer system to maintain accurate status and backlogs. 
• Perform weekly status/schedule completion date reviews of responsible department/crew/craft backlog information in assigned computer system and coordinate resolution of discrepancies. 
• Generate any range of periodic or special reports to track and report on the status of engineering, maintenance, or operations information, as required.
• Maintain logs and records, as required.
• Assist in active implementation of company initiatives to ensure compliance with OSHA VPP, ISO, JCAHO and other mandated regulatory or conformance regulations/standards.

Requirements and Qualifications

• Associates degree in an environmental related field.
• Minimum 5 years of experience in a related field of project or workflow management or a minimum of 10 years of experience in lieu of a degree. 
• Working knowledge of standard computer software to include MS Office and Maximo. 
• Good oral and written communication skills. 
• General knowledge of current contract, federal, state, local, NASA, USAF, and other application requirements for health and environmental services disciplines. 
• Must thrive in a team atmosphere and effectively work with all levels of employees.

HSG is an EOE/E-Verify employer.

Under general supervision, purchases and administers buys of a specific set of assigned commercial commodities involving short term contracts and a limited level of negotiation and administrative complexity, ensuring compliance with Federal Acquisition Regulations, NASA FAR supplements subcontractor flow down clauses and a range of Federal and State statutes, working within the limits of standard or accepted practice.

Receives and reviews purchasing requisitions to ensure that all required information, signatures and documentation are included.  Receives and reviews Statement of Work (SOW) and Performance Work Statements (PWS) to ensure completeness. 

Communicates’ with requisitioners as required to define details relating to adequacy of description, delivery urgencies, justifications, quality, and financial or other related issues.  Screens catalog to determine possible government sources of supply.

Develops request for quotation for review and approval, ensuring the inclusion of all appropriate and required terms and conditions, commodity descriptions and applicable forms and attachments.  Defines proposed bidders list using current vendor database and ensuring consideration of 100% small business set-asides.

Receives proposals/quotes and analyzes submissions on the basis of competitive factors (price and past performance).  Obtains required technical evaluations as required and determines apparent awardee, making independent decisions within signature authority and making recommendations of apparent awardee and submitting for authorization when purchase order exceeds signature authority.

Communicates’ with awardee and unsuccessful offerors to notify them of results of the acquisition.  Prepares letters of consent and coordinates with Director of Contracts to negotiate exceptions to standard contractual issues such as delivery schedules or changes in terms and conditions.

Drafts purchase orders from standard content, making adjustments for counter terms and conditions, flow-down clauses any special conditions and commodity description variations.  Ensures’ the appropriate interpretation and review of regulatory intent is performed.  Submits for authorization and prepares justifications for the file including all annotated data relating to the development, evaluation and awarding of purchase orders and related vendor data.

Researches and supports the resolution of invoice validation/discrepancies with receiving staff and vendor representatives.

Researches and supports resolution of receipt discrepancies with receiving staff and vendor representatives.

Audits purchase order file in preparation for close out and reviews to ensure that all conditions have been met and that all documentation is in place.

Education/Training:

Bachelor degree in Business Administration, Industrial Management or in a specified related discipline is preferred.  One (1) year experience in development and administration of contracts and subcontracts (purchase orders).  Equivalent education/experience may be acceptable.

Knowledge/Skills/Abilities:

The position requires knowledge of general business principles, Federal Acquisition Regulations, NASA FAR supplement, and other related Federal, State and local statutes.

Working Conditions:

General office environment may require occasional climbing, stopping, kneeling, reaching, standing and walking.  Sitting, talking, hearing, and typing will occur often.  May require minor lifting and bending.

Must thrive in a team atmosphere and effectively work with all levels of employees.  

The Procurement Specialist complies with all Company safety policies and site-specific safety procedures.  Participates in and supports the Prime contractor Safety Program and ensures safe operating conditions within area of responsibility.  Identifies potential hazards, concerns, and safety incidents and reports to supervisory personnel.