Under general supervision, purchases and administers buys of a specific set of assigned commercial commodities involving short term contracts and a limited level of negotiation and administrative complexity, ensuring compliance with Federal Acquisition Regulations, NASA FAR supplements subcontractor flow down clauses and a range of Federal and State statutes, working within the limits of standard or accepted practice.
Receives and reviews purchasing requisitions to ensure that all required information, signatures and documentation are included. Receives and reviews Statement of Work (SOW) and Performance Work Statements (PWS) to ensure completeness.
Communicates’ with requisitioners as required to define details relating to adequacy of description, delivery urgencies, justifications, quality, and financial or other related issues. Screens catalog to determine possible government sources of supply.
Develops request for quotation for review and approval, ensuring the inclusion of all appropriate and required terms and conditions, commodity descriptions and applicable forms and attachments. Defines proposed bidders list using current vendor database and ensuring consideration of 100% small business set-asides.
Receives proposals/quotes and analyzes submissions on the basis of competitive factors (price and past performance). Obtains required technical evaluations as required and determines apparent awardee, making independent decisions within signature authority and making recommendations of apparent awardee and submitting for authorization when purchase order exceeds signature authority.
Communicates’ with awardee and unsuccessful offerors to notify them of results of the acquisition. Prepares letters of consent and coordinates with Director of Contracts to negotiate exceptions to standard contractual issues such as delivery schedules or changes in terms and conditions.
Drafts purchase orders from standard content, making adjustments for counter terms and conditions, flow-down clauses any special conditions and commodity description variations. Ensures’ the appropriate interpretation and review of regulatory intent is performed. Submits for authorization and prepares justifications for the file including all annotated data relating to the development, evaluation and awarding of purchase orders and related vendor data.
Researches and supports the resolution of invoice validation/discrepancies with receiving staff and vendor representatives.
Researches and supports resolution of receipt discrepancies with receiving staff and vendor representatives.
Audits purchase order file in preparation for close out and reviews to ensure that all conditions have been met and that all documentation is in place.
Bachelor degree in Business Administration, Industrial Management or in a specified related discipline is preferred. One (1) year experience in development and administration of contracts and subcontracts (purchase orders). Equivalent education/experience may be acceptable.
The position requires knowledge of general business principles, Federal Acquisition Regulations, NASA FAR supplement, and other related Federal, State and local statutes.
General office environment may require occasional climbing, stopping, kneeling, reaching, standing and walking. Sitting, talking, hearing, and typing will occur often. May require minor lifting and bending.
Must thrive in a team atmosphere and effectively work with all levels of employees.
The Procurement Specialist complies with all Company safety policies and site-specific safety procedures. Participates in and supports the Prime contractor Safety Program and ensures safe operating conditions within area of responsibility. Identifies potential hazards, concerns, and safety incidents and reports to supervisory personnel.